Microsoft Word On Mac Keyboard Shortcut To Insert Comment Rating: 3,5/5 8414 reviews
225 time-saving Hotkeys for Word 2010. Extensive, exportable, wiki-style reference lists for Keyboard Shortcuts/Hotkeys. Oct 27, 2011 I add a lot of comments to the documents I edit in Word. And I finally went hunting for a keyboard shortcut for adding a comment balloon. It's obscure and not listed on the tooltip for the 'New Comment' icon on the Review ribbon in Word 2007 (or later). And even looking for it in.
- Microsoft Word Shortcuts Pdf
- Mac Apple Keyboard
- Mac Keyboard Not Working
- Mac Compatible Keyboard
1. Manage Word Documents |
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Ctrl+N | Create new document |
Ctrl+O | Open document |
Ctrl+W | Close document |
Ctrl+S | Save document |
F12 | Save document as |
Ctrl+P | Print document/ print preview |
Ctrl+F6 | Switch between multiple Word documents |
Alt, then f, r | Open Recent (file, recent) |
Learn how to keep in touch and stay productive with Microsoft Teams and Office 365, even when you’re working remotely. Keyboard shortcut to insert a comment in Word. Content provided by Microsoft. Last Updated: 11 Aug 2017. Need more help? No results; Email this article. This shortcut will open a comment that exists in the active cell, ready to edit. If there is no comment in the active cell, a new comment will be created. Excel Shortcut: Insert or edit comment Exceljet.
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2. Navigate within Documents |
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Arrow Left/Arrow Right | Jump one character to the left / to the right |
Ctrl+Arrow Left/Ctrl+Arrow Right | Jump one word to the left / to the right |
End/Home | Jump to the end of a line / beginning of a line |
Arrow Down/Arrow Up | Jump one line down / one line down |
Ctrl+Arrow Down/Ctrl+Arrow Up | Jump one paragraph down / one paragraph up |
Page Down/Page Up | Jump one screen down/ one screen up |
Alt+Ctrl+Page Down/Alt+Ctrl+Page Up | Jump to top / to bottom of visible window |
Ctrl+End/Ctrl+Home | Jump to end / to beginning of document |
F6 | Cycle through Ribbon/open panes/Status Bar/document window |
Ctrl+G/F5 | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
Alt+Ctrl+Z | Go back to previously edited location in document (up to 4 places) |
Shift+F5 | Go to a the last change or revision. Also works after opening document. |
Ctrl+Shift+F5 | Set, go to and edit bookmarks |
Alt+Ctrl+Home | Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option |
Ctrl+Page Down/Ctrl+Page Up | Move to next / move to previous browser object as set in Browse Options |
Dialog boxes |
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Tab | Cycle forward through all options and elements |
Shift+Tab | Cycle backwards through all options and elements |
Ctrl+Tab | Cycle forward through available pages |
Ctrl+Shift+Tab | Cycle backwards through available pages |
Alt+underlined letter | Selects the option indicated by the letter |
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3. Select Text |
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Shift+Arrow Right/Shift+Arrow Left | Extend selection one character to the right / to the left |
Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow Left | Extend selection one word to the right / to the left |
Shift+End/Shift+Home | Extend selection to the end / to beginning of a line |
Shift+Arrow Down/Shift+Arrow Up | Extend selection one line down / one line up |
Shift+Page Down/Shift+Page Up | Extend selection one screen down / one screen up |
Ctrl+Shift+End/Ctrl+Shift+Home | Extend selection to end / to beginning of document |
Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page Up | Extend selection to end / to beginning of visible window |
Ctrl+A | Extend selection to entire document |
Arrow Keys | Cancel selection and return to beginning / to end of selection |
F8 | Turn Extend Mode on: Extend selection without pressing shift |
Arrow keys , Page up/Page Down | Extend selection in Extended Mode: |
F8 | Extend selection further by word, paragraph, document in Extended Mode |
Shift+F8 | Reduce the size of a selection in Extended Mode |
Ctrl+Shift+f8, and arrow keys | Select a vertical block of text in Extended Mode |
Esc | Turn extend mode off |
F8 | Extend a selection to a specific location in a document |
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4. Undo, Copy and Paste |
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Ctrl+Z | Undo the last action |
Ctrl+Y | Redo the last action |
Ctrl+C | Copy selected text or object |
Ctrl+X | Cut selected text or object |
Ctrl+V | Paste selected text or object |
Ctrl+Shift+C | Copy text format |
Ctrl+Shift+V | Paste text format |
Ctrl+Alt+V | Paste special |
Ctrl+v, then Ctrl, then k | Paste and keep Source Formatting |
Ctrl+v, then Ctrl, then t | Paste and keep Text only |
Ctrl+F3 | Cut to the Spike (separate clipboard) |
Ctrl+Shift+F3 | Paste from the Spike |
F3 | Paste AutoText ( after start typing) |
Alt+Shift+R | Copy the header or footer from previous section of the document |
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Insert Special Characters |
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Alt+Ctrl+C | Insert copyright symbol |
Alt+Ctrl+R | Insert registered trademark symbol |
Alt+Ctrl+T | Insert trademark symbol |
Alt+Ctrl+. (Period) | Insert horizontal ellipsis (…) |
Alt+Ctrl+- | Insert em dash |
Alt+Ctrl+[+] | Insert en dash |
Alt, then n,u | Insert Symbol (insert menu) |
'/Ctrl+2x` | Insert single opening quotation mark |
Ctrl+2x ' | Insert single closing quotation mark |
Type character code and press Alt+X | Insert Unicode character, e.g. 20ac |
Select character and press alt+X | Transform character to Unicode |
Alt+character code on numeric keyboard | Insert ANSI character |
Insert Breaks |
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Enter | Insert paragraph break |
Shift+Enter | Insert line break without breaking paragraph |
Ctrl+Enter | Insert page break |
Ctrl+Shift+Enter | Insert column break (break table) |
Ctrl+Shift+Space | Insert nonbreaking space |
Ctrl+Shift+- (Hyphen) | Insert nonbreaking hyphen |
Ctrl+- | Insert optional hyphen |
Insert Text Elements |
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Alt+Ctrl+F | Insert a footnote |
Alt+Ctrl+D | Insert an endnote |
Ctrl+K | Insert a hyperlink |
Alt+Shift+I | Insert Citation Mark |
Alt+Shift+X | Insert Index Mark |
Move and Delete Text |
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F2, then move to position and press Enter | Move selected text to different position |
Shift+F2, then move to position and press Enter | Copy selected text to different position |
Delete/Backspace | Delete one character to the right / to the left (or delete selection) |
Ctrl+Delete/Ctrl+Backspace | Delete one word to the right / to the left |
Delete | Delete one character to the right or delete selection |
Ctrl+Shift+</Ctrl+Shift+> | Decrease / Increase font size one value |
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Format Text |
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Ctrl+D/Ctrl+Shift+K | Open the Font dialog box |
Ctrl+Shift+</Ctrl+Shift+> | Decrease / Increase font size one value |
Ctrl+[/Ctrl+] | Decrease / Increase font size one point |
Ctrl+B | Apply/remove bold |
Ctrl+I | Apply/remove italic |
Ctrl+U | Apply/remove underline |
Ctrl+= | Apply/remove subscript |
Ctrl+Shift+= | Apply/remove superscript |
Ctrl+Shift+C | Copy formatting |
Ctrl+Shift+V | Paste formatting |
Ctrl+Shift+D | Apply/remove double-underline |
Ctrl+Shift+W | Apply/remove words underline (only words, no spaces) |
Ctrl+Shift+H | Apply/remove hidden formatting |
Ctrl+Shift+A | Apply/remove all capitals |
Ctrl+Shift+K | Apply/remove small capitals |
Shift+F3 | Change between all upper-, first letter upper- and all lower-case |
Ctrl+d, then Alt+k and enter | Apply strike-through formatting (font dialog) |
Ctrl+Shift+Q | Change the selection to the Symbol font |
Shift+F1 | Reveal Formatting (show all formats of selection) |
Ctrl+Alt+H | Apply/remove Highlight Text Feature |
Format Paragraphs |
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Ctrl+R | Right-align paragraph |
Ctrl+L | Left-align paragraph |
Ctrl+E | Center-align paragraph |
Ctrl+J | Justify-align paragraph |
Ctrl+M/Ctrl+Shift+M | Indent paragraph from the left and increase / decrease indent |
Ctrl+T | Increase hanging indent |
Ctrl+Shift+T | Decrease hanging indent |
Ctrl+1 | Set line-spacing to single-space |
Ctrl+2 | Set line-spacing to double-space |
Ctrl+5 | Set line-spacing to 1.5 |
Ctrl+0 (zero) | Add or remove one line space preceding a paragraph |
Styles |
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Alt+Ctrl+Shift+S | Open or close Styles task pane |
Alt+Ctrl+1 | Apply Heading 1 style |
Alt+Ctrl+2 | Apply Heading 2 style |
Alt+Ctrl+3 | Apply Heading 3 style |
Alt+Shift+Arrow Right/Alt+Shift+Arrow Left | Promote / demote Headings |
Ctrl+Space | Remove all manual styles |
Ctrl+Shift+N | Apply Normal style |
Ctrl+Shift+S | Open Apply Styles task pane (will not close with pressing it a second time) |
Alt+Ctrl+K | Start Auto Format |
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7. Search and Replace |
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Ctrl+H | Open traditional find and replace window |
Ctrl+h, then Alt+D | Open traditional find window |
Alt+Ctrl+y, /Shift+F4 | Repeat last find after closing find window |
Ctrl+Tab | Jump between find menu and document |
Alt+Space, Arrow keys and Enter | Move find menu window |
Esc | Close traditional search window if active |
Ctrl+F | Open (new) search menu in navigation task pane |
alt, then w,k | Open and close Navigation pane (View, Navigation) |
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Switch Views |
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Alt+Ctrl+P | Switch to Print Layout view |
Alt+Ctrl+O | Switch to Outline view |
Alt+Ctrl+N | Switch to Draft view (used to be normal view) |
Ctrl+scroll mouse | Zoom in and zoom out |
alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
Alt+Ctrl+S | Split the document window |
Ribbons |
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Ctrl+F1 | Show or hide the ribbon |
F10/Alt | Select item in Ribbon |
Esc | Leave Ribbon or Submenu |
Arrow Left/Arrow Right | Move left or right between main Ribbon Menus if active |
Arrow Keys | Move left/right/up/down between Ribbon Menus and Sub-Menus |
Space/Enter | When in ribbon Open or activate selected item |
Navigation Pane |
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Alt, then w,k | Open and close Navigation pane (View, Navigation) |
F6/Shift+F6 | With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document |
Tab/Shift+Tab | In Navigation Pane: Move through Navigation Pane options |
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Navigate in Tables |
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Arrow Down/Arrow Up | Jump one row down / one row up |
Tab/Shift+Tab | Jump to (and select) next / previous table cell |
Alt+Home/Alt+End | Jump to first column/ jump to last column |
Alt+Page Up/Alt+Page Down | Jump to first row / jump to last row |
Ctrl+Arrow Left/Ctrl+Arrow Right | One cell to the left / to the right |
Select Table Contents |
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Shift+End | Select current table cell |
end, then shift+Home | Select content of current table cell |
Press and hold shift and press arrow keys repeatedly | Extend selection to adjacent cells |
Ctrl+Shift+f8, then press | Extend selection or block |
Alt+5 on numeric keypad (with numLock off) | Select an entire table |
Edit Tables |
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Alt+Shift+Arrow Up/Alt+Shift+Arrow Down | Move current row up or down |
In first column, press shift+End | Select row* |
In first row press alt+Shift+Page Down | Select column |
Shift+Delete | Delete rows* with rows selected |
Shift+Delete | Delete columns with columns selected |
Alt, j, l, d, r | Delete row at cursor |
Alt, j, l, d, c | Delete column at cursor |
Alt, j, l, a | Insert row above cursor |
Alt, j, l, e | Insert row below cursor |
Alt, j, l, l | Insert column to the left of cursor |
Alt, j, l, r | Insert column to the right of cursor |
Ctrl+Tab | Insert tab character |
tab in last table cell | Add row at the end |
*Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column. |
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10. Outline View |
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Ctrl+Shift+O | Switch to Outline View |
Tab/Shift+Tab | Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right) |
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down | Move selected paragraphs up / down |
Ctrl+Shift+N | Demote to body text (set style to normal) |
Alt+Shift+[+]/Alt+Shift+- | Expand / Collapse text under a heading |
Alt+Shift+A | Expand or collapse all text or headings |
[/ key on the numeric keypad | Hide or display character formatting |
Alt+Shift+L | Show the first line of body text or all body text |
Alt+Shift+1 | Show all headings with the Heading 1 style |
Alt+Shift+N | Show all headings up to Heading n |
Ctrl+Tab | Insert a tab character |
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Microsoft Word Shortcuts Pdf
11. Review Documents |
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F7 | Choose the Spelling command (Review tab). |
Alt+Ctrl+M | Insert a comment |
Ctrl+Shift+E | Turn change tracking on or off |
Alt+Shift+C | Close the Reviewing Pane if it is open. |
Ctrl+Shift+* | Display nonprinting characters. |
Alt+F10 | Display the Selection and Visibility task pane. |
Ctrl+Shift+G | Open the Word Count dialog box. |
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12. Print Documents |
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Ctrl+P | Print a document (print preview) |
Esc | Close print preview |
Arrow keys, Page up /Page Down | Move around the preview pages (with focus on preview page*) |
Ctrl+Home/Ctrl+End | Move to first page / last page (with focus on preview page) |
*Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option |
Mac Apple Keyboard
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13. Fields |
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Alt+Shift+D | Insert current date (insert DATE field) |
Alt+Shift+P | Insert page number (insert PAGE field) |
Alt+Shift+T | Insert time (insert TIME field) |
Alt+Ctrl+L | Insert LISTNUM field |
Ctrl+F9 | Insert an empty field |
Ctrl+Shift+L | Insert a LISTNUM field |
Shift+F9 | Show or hide field code/result of selected field |
Alt+F9 | Show or hide field codes/results of all fields in document |
F9 | Update selected fields* |
Alt+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
F11/Shift+F11 | Go to the next field/ previous field |
Ctrl+Shift+F7 | Update linked information in a Microsoft Word source document |
Ctrl+Shift+F9 | Unlink a field |
Ctrl+F11/Ctrl+Shift+F11 | Lock a field / Unlock a field |
*to update all fields, select the complete document with ctrl+a, then update fields by pressing f9) |
Mac Keyboard Not Working
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14. Mail Merge |
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Alt+Shift+K | Preview a mail merge |
Alt+Shift+N | Merge a document |
Alt+Shift+M | Print the merged document |
Alt+Shift+E | Edit a mail-merge data document |
Alt+Shift+F | Insert a merge field |
Alt+Shift+K | Preview a mail merge |
Alt+Shift+N | Merge a document |
Alt+Shift+M | Print the merged document |
Alt+Shift+E | Edit a mail-merge data document |
Alt+Shift+F | Insert a merge field |
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15. The Rest |
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F1 | Get Help or visit Microsoft Office.com |
Alt+Space | Open the window menu |
Alt+F4 | Exit Word |
Shift+F10 | Display a shortcut menu (Simulate right mouse button) |
Alt+F3 | Create new Building block with selected texts |
Mac Compatible Keyboard
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